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AST4D 2018 Registration Form

REGISTRATION FEE TYPES

Registration Types
(Paying by credit card)
Early Bird Rate
by November 30*
Registration Includes Tour Options
Presenters
(Oral & Posters)
AST4D 2018 Oral and Poster Registration
19,500 JPY
  • Access to all Sessions
  • Printed Program
  • Certificate of Participation
  • Access to the Proceedings
  • Welcome Reception
  • Hiroshima Tour Pass**
Peace Park Tour
Miyajima the Shrine Island Tour
General Audience AST4D 2018 Audience Registration
19,500 JPY
Virtual Presenters
(non-attending)
AST4D 2018 Virtual Presenter Registration
15,000 JPY
Registration Opens on Monday, November 26, 2018.
Please note that the registration fee does not include transportation, accommodation or visa support.
After Friday, November 30, the registration rate will increase to 25,000 JPY / (Onsite Rate is 30,000 JPY)
* Early Bird Registrants will receive a free, single-day ‘Visit Hiroshima Tourist Pass’
(unlimited rides on public transportation to major sites in Hiroshima, such as Peace Park and Miyajima)

 

Key Dates and Deadlines

AST4D 2018
will be held on
Thursday, December 20, 2018
Submissions are due by Friday, November 23, 2018
Decisions will be sent within two to three weeks of submission
Registration Opens on Monday, November 26, 2018
Early Bird Registration is available until
Friday, November 30, 2018
Presenter Schedule will be posted after Monday, December 3, 2018
Final Registration is due by Friday, December 14, 2018
Full Paper (optional) are due by Friday, December 14, 2018
Virtual Presenters
must send data file by
Friday, December 14, 2018

 

PAYMENT METHOD

Please remember that registration is not complete until payment of the registration fee is confirmed. There are two options for registration payment: (1) PayPal or (2) Bank Transfer. See details below,

PAYMENT BY PAYPAL / CREDIT CARD

  1. Is the registration fee payable by credit card? Yes. We encourage credit card payment through the PayPal link. It is not necessary to have a PayPal account.
  2. May I pay using my friend or family member’s credit card? Yes. Please be sure to include your relevant information in the payment, or send us an email to confirm your name and the name of the person paying on your behalf.
  3. Will I receive a receipt? Yes. PayPal will issue you an automatic receipt when your payment is confirmed.

INTERNATIONAL PAYMENT BY BANK TRANSFER

We permit registration by international bank transfer. Please note the following conditions:

  1. Registration paid by international bank transfer requires an additional 6000 JPY on top of the registration fee to offset excessive wire fees charged by the bank.
  2. If another person is paying on your behalf, please let us know the name in advance.
  3. In some cases, bank transfers may take several days to confirm receipt of your payment.
  4. To receive our bank transfer details, please contact the Secretariat.

DOMESTIC (ATM) PAYMENT BY BANK TRANSFER

  1. To receive our bank transfer details, please contact the Secretariat.
  2. If another person is paying on your behalf, please let us know the name in advance.
  3. In some cases, bank transfers may take several days to confirm receipt of your payment.

REFUND POLICY

All requests for refunds must be received no later than Friday, December 7, 2018. Penalties may apply.

ONSITE REGISTRATION

Onsite payment is permitted on a case-by-case basis. Please note the following conditions:

  1. The onsite registration fee for audience, oral and poster presenters is 30,000 JPY.
  2. The onsite fee amount is 30,000 JPY regardless of when you submitted your request.
  3. Payment by credit cards or other foreign currency is not permitted.

SECURITY

Due to strict security measures in the hotel, badges must be worn at all times when attending event functions. Anyone not wearing a badge will be denied entrance by security.

REGISTRATION FAQ

General Information

  1. Who should register? All presenters and audience must register to receive a receipt and certificate.
  2. May children attend the conference? No. Children under the age of 16 years old cannot attend.
  3. What does the registration fee include? The registration fee includes: entrance to the plenary, poster and panel sessions, access to the proceedings, a printed schedule book, name badge and light snacks.
  4. Does the registration fee include the cost of mailing conference materials? No. If you need a hard copy acceptance letter, certificate, program or other documents, then additional costs will apply.

Refund Policy

  1. What is the refund policy? All requests for refunds must be received no later than Friday, December 7, 2018. Penalties may apply.
  2. May I switch to virtual presenter, if I am unable to attend after registering? Yes. Kindly contact us in advance so that we may credit your participation as a virtual presenter.

Official Certificates of Presentation and Participation

  1. Will I receive an Official Certificate of Presentation? Yes. All oral, poster and virtual presenters who have registered and successfully presented their presentation will receive a certificate.
  2. What information is included on the Certificate of Presentation? The certificate includes your name, your institution name, and the title of your presentation. The certificate carries the official stamp and signature of the organizers.
  3. Do audience members receive a Certificate of Participation? Yes. The certificate includes your name, your institution name, and verification that you participated.

Scholarships and Funding

Do you offer scholarships or provide funding for participants? We are no longer accepting or considering applications for funding. This is a small event and our budget is very limited. We hope to offer more funding next year. Thank you.

Miyajima, JapanHiroshima Castle, JapanHiroshima Peace Park, Japan

CONTACT

Do you have a question about registration?

Contact us by sending an E-mail to the following address: secretariat(at)esdfocus.org